The successful productivity tools that can make you and your business more effective
Almost overnight, COVID-19 has forced many companies to switch employees to working remotely. Without a planned switch, how have businesses found successful methods of working and what tools have been successfully deployed?
We are now intimately familiar with Zoom, Teams and Google Meet, but what’s helped us all to work from home effectively. The most popular solutions maybe familiar to you, but others less so. If you have trouble with any of the tools mentioned below, please contact our team for advice, a specifically tailored solution may be more suited to you and your business.
With real time messaging, regardless of time zones, Slack is the perfect communication tool for remote teams situated around the world that need to have an open line of contact at all times. It also offers other features including; file sharing, third party app integrations, voice and video calls and different channels allowing teams to divide into groups.
Instagantt is a cloud-based tool, that can give you everything you need to manage your team no matter how big it is. Using Gantt Chart software, the app lets you create schedules, assign tasks, handle workloads, and more in order to help you stay on top of your do-do list. Instagantt can be used for multiple things including; managing workloads, keeping your team connected, and even video conferencing.
Asana’s sleek and clean task management interface makes team collaboration simple. With it, you can create and track projects, assign tasks to team members as well as the ability to prioritise and set rules for tasks. Its uncluttered design makes it easy to see where everyone is working and who is responsible for each project – as well as making sure no one is overworked!
join.me is a simple web-based video chat tool that makes meetings and screen sharing easy! join.me boasts having no plugins or apps and is known to be one of the least ‘glitchy’ video call software’s as the video freezes up much less than other tools available in the market – a common complaint for video chat software. It also offers a feature called ‘whiteboarding’ which allows teams to brainstorm ideas on a shared document during chats.
Basecamp is a project management tool that allows teams to manage projects, sharing idea, organise conversations and communicate with clients. Due to its simple functionality, clean design, and elegant usability, Basecamp is a popular remote working tool among managers, teams, freelancers, and agencies. It offers a range of great features and tools for team collaboration such as message boards and group chats to make sure everyone is on the same page throughout the project. Plus, when you receive testimonials from Shopify, and NASA, you’re probably on the right track!
“We’ve had less confusion with task responsibilities and deadlines, which has increased productivity and efficiency.”Dale Lavine, NASA
G Suite is truly an ‘all in one’ tool. With it you have access to Google Mail, Google Calendar and Google Drive – a cloud storage platform – all from one convenient location. With Google Drive, remote workers are able to upload files and photos as well as create documents, excel spreadsheets, and even powerpoint presentations. Team members are able to view and edit documents, make real-time changes, leave comments, and even chat with one another while working from afar.
If you’re looking for a simple project management and productivity tool, Trello could be for you. Trello helps you stay productive by visually mapping out what you and you team are working on. It can be used as an individual tracker to keep on top of tasks, or you can use it to assign tasks to team members – you can even add due dates and comments to tasks. Some of its best features include; collaboration via the cloud, third party app integration and file uploading. Trello is free to use, can be used on both desktop or mobile devices and is easily scalable for both large and small businesses.
Though we may have been forced into it recently, remote work is here to stay. It’s unlikely that we will be going entirely remote in the way we work, however elements and options for remote working will definitely be found more in our day-to-day due to its many advantages, including:
- Setting your own working schedule
- The comfort of being at home
- Opportunity to travel more
- Less stress
- Better time management for personal life
- More satisfying
With all of these tools and more at your disposable, remote working couldn’t be any easier! Each tool has its own advantages and disadvantages, it’s about finding what works best for you, your team and your business. Tools that will simplify the process of managing remote working, keeping the team productive and growing professionally.
However, if your business is still struggling with remote working and you’re realising you need a something else, a bespoke solution might just be the answer – talk to us today to learn more about how we are helping businesses to find an ideal, cost-effective solution